What You Should Know
Any changes to the exterior of your home or lot require approval by the OakLeaf Architectural Review Board (ARB). Any exterior modification, alteration, change or addition must be approved by the ARB before the modification, alteration, change or addition may be made.
As a general rule, the ARB will review and respond to your application within 30 days. While many contractors offer to submit the necessary documents, the homeowner must ensure that approval is obtained from the ARB before the commencement of modifications, alterations, changes or additions.
If modifications, alterations, changes or additions are started or completed prior to ARB approval and such changes are not approved, the homeowner will be required to remove or bring into compliance any such change at the homeowner’s own expense. If compliance is not achieved by the homeowner, legal action will be taken.

Architectural Review Board Approval Process
It is important that each homeowner read carefully the Declaration of Covenants, Conditions, and Restrictions provided at closing before submitting any request for approval of improvements. The following is provided to assist you in submitting your request for approval to the Architectural Review Board for improvements you wish to make on your property. Upon receipt of all the necessary information (stated below), your request will be processed in the order it was received.

1. On a copy of your final boundary survey provided at closing, outline the exact location of such request, including exact dimensions, type of materials and any other pertinent information. If building an addition or screen enclosure, please include a picture or drawing showing elevations of structure.

2. Include on your boundary survey your name, complete address, subdivision you live in, lot number, and daytime telephone number.

3. Mail your request and a check or money order payable to Property Management Systems, Inc. in the amount of $35.00 to the attention of the OakLeaf HOA, c/o Property Management Systems, Inc., P.O. Box 1987, Yulee, Florida 32041-1987. Faxes will not be accepted.

4. All approvals or disapprovals from the Architectural Review Board will be in writing and returned through the U.S. Postal Service.

The Architectural Review Board is allowed thirty (30) days to process and approve or disapprove such requests as outlined in the Declaration of Covenants, Conditions, and Restrictions for each development.

Download an Architectural Review Application by clicking here.

If your home is east of Chaffee Road, you may contact the Architectural Review Board at (904) 225-9070 x 104 or mejerez@pmsiofflorida.com. If your home is west of Chaffee Road, you may contact the Architectural Review Board at (904) 225-9070 xt 111 or astreet@pmsiofflorida.com